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Travel Office

Forms

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  • To demonstrate the cost effectiveness of mileage reimbursement for an out-of-state trip versus purchasing airfare and other related costs.

  • To assist with recording daily or routine mileage counts eligible for reimbursement.

  • T-4 Travel Releases

    • Required for Texas State employees and students traveling internationally. The signed T-4 must be attached to the personnel's Travel Request at least 10 business days prior to departure.

      Travelers should read all form sections and comply with each before and during travel, as applicable (e.g. monitor travel levels, register with On Call International, etc).

      See the T-4G for guests and T-4M for minors traveling with Texas State personnel.

      See the T-4E for employees and T-4S for students traveling to a country with a Level 3 or 4 Travel Advisory.

    • Required for Texas State employees traveling internationally to a country with a Level 3 or 4 Travel Advisory. The signed T-4E form must be attached to the personnel's Travel Request at least 10 business days prior to departure.

    • Required for guests over 18 traveling with a Texas State employee or student on the same itinerary. The signed T-4G form(s) must be attached to the Texas State personnel's Travel Request at least 10 business days prior to departure.

    • Required for guardians of a minor traveling with a Texas State employee or student on the same itinerary. This includes minor Texas State employees, students, and non-Texas State personnel. The signed T-4M form(s) must be attached to the Texas State personnel's Travel Request at least 10 business days prior to departure.

    • Required for Texas State students traveling internationally to a country with a Level 3 or 4 Travel Advisory. The signed T-4S form must be attached to the student's Travel Request at least 10 business days prior to departure.

  • To deposit unused Travel Advance funds, submit the completed form and cash/check to Student Business Services in JCK 188.

  • Submit with Concur Travel Requests to receive approval for official business travel and encumber funds for non-Texas State employees. This form is required for contractors, consultants, visiting guests, and other non-Texas State employees.

  • To request a taxable meal allowance for travelers with frequent non-overnight travel.

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  • Use the PDF on the above webpage to submit Washington, DC travel details to the Texas Office of State-Federal Relations.

  • Please visit the ºÚÁÏ³Ô¹Ï Tax Compliance Forms section of the Payroll & Tax Compliance Office page for:

    12-302 Texas Hotel Occupancy Tax Exemption Certificate

    To receive tax exemption from a Texas hotel vendor.

    14-305 Motor Vehicle Rental Tax Exemption Certificate

    To receive tax exemption for vehicle rentals when paid via a personal or corporate travel card. Complete page 1 only; rental cars secured with a purchase order are automatically tax exempt.