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The following information is provided for student organizations approved through UPPS 03.01.10 to use the Student Organization Accounting System, which is housed in SAP and the method of accounting for deposits and payments from a student organization account.

Forms

For deposit forms, visit the page.

GL 417000: Revenue Deposits                                                                             
GL 773000: Return of Unused Cash Advance Funds

Vendor Numbers Quick Guide

• Vendors are required to have an SAP vendor number to be paid for their services. If a vendor does not exist in SAP, send an email to purchasing@txstate.edu requesting that the vendor be added. The Procurement & Strategic Sourcing office will then generate an invite to the vendor to provide their information in the required electronic format.
• Reimbursements use either the vendor's SAP number or 700001, if no vendor number exists. Vendor number 700001 may only be used for refunds or reimbursements, not goods or services. When using 700001, the complete mailing address must be provided.
• For payments to Texas State departments, enter "ºÚÁϳԹÏATE."

Expense GL Codes Guide

Use the most appropriate expense GL code for the payment being processed.  More than one may be required.

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Faculty & Staff Advisor Information

• Verifying student officers' signatures option -  (optional form)

Contact Information